Death Certificates
 

Sacramento County can only issue certificates for deaths which occurred in Sacramento County since 1850.  Certificates for deaths prior to 1850 are not available.  Death certificates are available approximately 4-6 weeks after the date of death. 

State law requires this office to issue 2 different types of certified copies to requestors: authorized and informational.  Both types are certified copies of the original document on file with our office.  Persons requesting an authorized copy must sign a statement, under penalty of perjury, that they are an “authorized person” as defined by Health and Safety Code section 103526(c).

An authorized copy establishes the identity of the registrant (decedent named on the certificate) and may only be issued to the following:

  • A parent or legal guardian of the registrant (decedent named on the certificate).
  • A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in order to comply with the requirements of section 3140 or 7603 of the Family Code.
  • A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
  • A child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.
  • An attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate.
  • Any agent or employee of a funeral establishment who acts within the course and scope of his or her employment and who orders certified copies of a death certificate on behalf of any individual specified in paragraphs (1) through (5), inclusive, of Health and Safety Code section 7100(a).

An informational copy cannot be used for identity purposes. The certificate bears an inscription across the face of the document, stating, “INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY.” Informational copies are available to all requestors.

Fees

The fee is $21.00 per copy.  Find out about acceptable forms of payment.


Order Copies

In Person

Step 1:​ Visit one of our office locations.​
​Step 2: You will be asked to complete an application. To obtain authorized copies, you must present a valid government-issued photo ID.​
​Step 3: Allow 20 minutes from receipt of your completed application and payment to receive your certificate(s).

 
By Mail

Step 1:​ Complete and print the application form.​
​Step 2: If you are ordering one or more authorized copies, complete page 2 of the application, and have your Sworn Statement notarized by a Notary Public.​
​Step 3:
Mail your application, including the notarized Sworn Statement (if applicable), and payment to:
Sacramento County Clerk/Recorder
P.O. Box 839
Sacramento, CA  95812-0839
​Step 4: Allow 2 weeks from receipt of application and payment to receive your certificate(s)​

 
By Fax 

Step 1:​ Complete and Print the application form.​
​Step 2: If you are ordering one or more authorized copies, complete page 2 of the application, and have your Sworn Statement notarized by a Notary Public.
​Step 3: Fax the application, including the notarized Sworn Statement (if applicable) , to: (916) 874-0947.
​Step 4: Allow 2 weeks from receipt of application and payment for fulfillment of "regular mail" orders and 2 days for fulfillment of "overnight" orders. Note: There is an additional charge of $19.00 for overnight delivery service

 
Online

Step 1:​ Go to www.VitalChek.com and complete the online form.
 
Required information:
  • Full name as stated on the certificate
  • Place of birth (city or town within Sacramento County)
  • Date of birth
  • Mother's maiden name
  • Father's name
  • Number of copies desired
  • Requestor's full name, address, and phone number
  • Relationship to the certificate holder​
​Step 2: If you are ordering one or more authorized copies, complete page 2 of the application form, and have your Sworn Statement notarized by a Notary Public.​
​Step 3: Send your notarized Sworn Statement to our office:
Sacramento County Clerk/Recorder
P.O. Box 839
Sacramento, CA 95814-0839​

Fax: (916) 874-0947
​Step 4: Allow 2 weeks from receipt of application and payment for fulfillment of "regular mail" orders and 2 days for fulfillment of "overnight" orders. Note: There is an additional charge of $19.00 for overnight delivery service