Birth Certificates

Sacramento County can only issue birth certificates for children born in Sacramento County since 1850.  Certificates for births prior to 1850 are not available.  Newborn certificates are available approximately 4 weeks after the birth date.

State law requires this office to issue 2 different types of certified copies to requesters: authorized and informational. Both types are certified copies of the original document on file with our office.  Persons requesting an authorized copy must sign a statement, under penalty of perjury, that they are an “authorized person” as defined by Health and Safety Code section 103526(c).

An authorized copy establishes the identity of the registrant (child named on the certificate) and may only be issued to the following: 
  • The registrant or a parent or legal guardian of the registrant.
  • A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in order to comply with the requirements of section 3140 or 7603 of the Family Code.
  • A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
  • A child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.
  • An attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate. 
An informational copy cannot be used for identity purposes. The certificate bears an inscription across the face of the document, stating, “INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY.” Informational copies are available to all requesters.
 
Fees

The fee is $28.00 per copy.  Find out about acceptable forms of payment.
  
Order Copies
 
In Person
 
Step 1:​ Visit one of our office locations.​
Step 2:​ You will be asked to complete an application.  To obtain authorized copies, you must present a valid government-issued photo ID.​
Step 3:​ ​Allow 20 minutes from receipt of completed application and payment to receive your certificate(s).
 
By Mail
 
Step 1:​ Complete and print the application form. ​
​Step 2: If you are ordering one or more authorized copies, complete page 2 of the application, and have your Sworn Statement notarized by a Notary Public.​
​Step 3:
Mail your application, including the notarized sworn statement (if applicable), and payment to:
Sacramento County Clerk/Recorder
P.O. Box 839
Sacramento, CA  95812-0839
​Step 4:
Allow 2 weeks from receipt of application and payment to receive your certificate(s).
 
By Fax
 
Step 1:​
Complete and print the application form.
​Step 2:
If you are ordering one or more authorized copies, complete page 2 of the application, and have your Sworn Statement notarized by a Notary Public.​
Step 3:​
Fax the application, including the notarized sworn statement (if applicable), to: (916) 874-0947.
Step 4:​
Allow 2 weeks from receipt of application and payment for fulfillment of "regular mail" orders and 2 days for fulfillment of "overnight" orders. Note: There is an additional charge of $19.00 for overnight delivery service​.
 
Online
 
Step 1:​

Go to www.VitalChek.com and complete the online form.

     Required information:

  • Full name as stated on the certificate
  • Place of birth (city or town within Sacramento County)
  • Date of birth
  • Mother's maiden name
  • Father's name
  • Number of copies desired
  • Requestor's full name, address, and phone number
  • Relationship to the certificate holder​
Step 2:​ If you are ordering one or more authorized copies, complete page 2 of the application form, and have your Sworn Statement notarized by a Notary Public.​
Step 3:​

Send your notarized Sworn Statement (if appllicable) to our office:

Sacramento County Clerk/Recorder
P.O. Box 839
Sacramento, CA 95814

Fax: (916) 874-0947

Step 4:​ Allow 2 weeks from receipt of application and payment for fulfillment of "regular mail" orders and 2 days for fulfillment of "overnight" orders. Note: There is an additional charge of $19.00 for overnight delivery service.​